PowerBI - Adding App Permissions

IT Apps
IT Apps

In order to add permissions to Power BI you need to be an Admin level user on the Workspace.

To add users to the App permissions, go to the relevant Workspace and click ‘Update App’. Go to the Permissions tab (see image 1 below) and add the staff required into the ‘Enter email addresses’ box.


Power BI app permissions tab (Tab 3 - Audience)

Note:  This functionality is only available to admins.


1) Click on the 'Audience' tab at the top

2) Enter a user, users (Comma separated) or user groups.

3) You can also create a 'New Audience' and assign users to that Audience.  To rename an Audience simply double click on the name.

4)  You can also hide apps by changing the option in the name field.



You may not show up as Admin staff can be excluded from this screen as Admin rights get access to the App as default. To enable the app permissions for all staff, select the ‘Entire organization’ option.

Staff list when adding a new member to the App


Once all the staff are added to the App, click on Update App button (bottom right of screen). Then select the Update button on the next screen.

Staff will need to install the Power BI app from the Get Apps option when they log into Power BI for the first time.

If you wish to add access via the Workspace. Access can be granted at different levels, below is a summary of the permissions on the workspace by role.




For queries, please contact support@cognition360.com